IP Administrative Assistant – Calgary

MLT Aikins is in search of an IP administrative assistant responsible for providing administrative and clerical support to our intellectual property (IP) practice group. This role plays a key part in maintaining the accuracy, efficiency and organization of our IP operations, with a focus on trademark administration and client service.

Responsibilities include:

• Paying fees with Canadian Intellectual Property Office (CIPO), reviewing incoming correspondence from CIPO and foreign associates and assisting in preparing reporting letters to clients
• Managing trademark dockets including docket deadlines and maintaining the integrity of docket data
• Initiating conflict checks, confirming client identification, opening and closing client matters
• Processing cash receipts and expenses
• Assisting with reconciliation of the firm’s CIPO IP deposit account, providing back up material and resolving any refund/debit issues with CIPO
• Providing general administration support for the IP group
• Providing coverage and assistance to the trademark paralegals
• Processing payment of associate invoices and insertion of corresponding tariff time code entry as required
• Responding to general inquiries from callers and visiting clients, redirecting calls or providing routine information
• Completing status checks
• Coordinating transfers of files and appointment of MLT Aikins as agent
• File opening and data validation in all operational programs and databases

Qualifications include:

• Graduate of a recognized administrative program (equivalencies may be considered)
• Three years of administrative experience
• Superior computer, proofreading and time management skills
• Excellent interpersonal and communication skills
• A client focused approach and commitment to providing exceptional service to internal and external clients
• Ability to work independently, follow instructions with minimum supervision and be able to thrive in a fast-paced, professional team environment.

We offer:

• A competitive salary including individual performance bonus
• Flexible benefit plans for dental, health and wellness benefits
• Access to group savings plans and investment options
• Earned Days Off Program
• Growth and development opportunities
• Mentorship and support
• A positive and inclusive work environment

Our diversity statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.

If this sounds like you, click the “Apply now” button below to set up a candidate profile and submit your resumé and cover letter. Only those candidates selected for interviews will be contacted.

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